Compliance and Monitoring Specialist

POSITION SUMMARY:

The Compliance and Monitoring Specialist, under the direct supervision of the Compliance Manager, provides regular support to the Compliance Unit in conducting regular on-going review and analysis of operational and programmatic policies and procedures for all federally funded programs to include but not limited to the FEMA Public Assistance (PA) and  Hazard Mitigation Grant Programs (HMGP), HUD Community Development Block Grant Disaster Recovery Program (CDBG-DR), and Federal Highway Administration Emergency Relief Program (FHWA-ER).

ESSENTIAL FUNCTIONS:

• Assist with the facilitation of internal audits and regulatory monitoring visits by FEMA, HUD, the HUD OIG and the Territory
• Respond to state and federal government investigations and queries
• Support the Compliance Manager in assessing adherence to policies and procedures for programs and operations and development of monitoring plans and schedules for periodic internal compliance reviews of all federally funded programs under the oversight of the Office of Disaster Recovery.
• Develop and prepare an action plan for accomplishing objectives in special audits and special studies of departmental activities, functions, and programs
• Periodically review, research and revise monitoring and compliance policies and procedures in light of changes within the organization and/or with laws, policies and procedures of applicable federal and local agencies
• Work closely with programs to ensure that staff, subrecipients, and vendors have the necessary tools to understand and implement applicable federal and local requirements.
• Support the Compliance and monitoring activities, including the development and review of monitoring approach and methodology; execution of monitoring plans; oversight of programmatic, operational, subgrantee, subrecipient and contractor monitoring; and other programmatic reviews
• Address identified risks and deficiencies in programmatic functions and service delivery, including those of vendors and subrecipients.
• Coordinate and provide ongoing technical assistance and training on all federally funded programs to include but not limited to FEMA and HUD requirements to staff, subrecipients and vendors.
• Perform tasks associated with Section 3, Davis Bacon, and other federal cross-cutting requirements to include coordination of the Authority’s activities; determine the applicability of requirements for programs and projects; serve as a resource to contractors; perform outreach, training, and assistance to Section 3 business concerns, residents, and other stakeholders; and inform, monitor and review all compliance documentation related to Section 3, Davis Bacon and other federal cross-cutting requirements
• Prepare and track compliance reports to ensure program goals are accomplished in conformance with federal grant guidelines
• Maintains an understanding of federal programs for disaster recovery, as well as specific federal and state regulations
• Implement and administer databases and tools used to track and monitor responses
• Develop trackers to assist with audits, analyze information, and report deficiencies to Compliance Managers and Supervisors
• Monitor through tracker changes in contractual provisions or regulations and communicate those changes to relevant stakeholders
• Track operational, legal, regulatory and financial requirements related all federally funded programs
• Work with the Compliance Manager to prepare and implement corrective action plans in situations of non-compliance, monitor progress and ensure completeness
• Coordinate responses from the appropriate recipient/subrecipient
• Conduct internal control reviews, examine records, methods of operation and management controls, and interview managers, employees, grantees, and others as appropriate to determine effectiveness

POSITION REQUIREMENTS AND QUALIFICATIONS:

A. Preferred Qualifications:
1. Bachelor’s Degree in Business Administration, Accounting, Finance, English, Public Administration, or other related degree program. Experience in external/internal auditing is a plus
B. Level of experience:
1. One to two years of experience in compliance and quality improvement practices
2. Equivalent combination of education and experience

APPLICATION INSTRUCTIONS:

Applicants are required to submit a cover letter and resume/curriculum vitae (cv) by e-mail to [email protected]