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About this Position

POSITION SUMMARY:
Under the general supervision from the Territorial Public Assistance Officer, the Deputy Public Assistance Officer oversees Public Assistance Operations in their respective district. Supervision may be exercised over a small group of workers assigned to assist with the management and administration of the Public Assistance grant program. Supervision may be received in the form of conferences, report reviews, and evaluations of performance.

ESSENTIAL FUNCTIONS:

  • Manages the day-to-day Public Assistance program operations in their respective district including the supervision of assigned staff.
  • Monitors sub-recipients through desk monitoring and site visits to ensure they are meeting the terms and conditions of their sub-grants.
  • Provides technical assistance to the sub-recipients regarding program issues and procedures.
  • Maintains a database that includes sub-recipient awards, period of performance, expenditures, drawdowns, and program issues during the life of the grant.
  • Assist in the development of appeals and extension requests.
  • Ensure that all required financial processes have been completed to facilitate the processing of reimbursements and payments in the ERP system.
  • Prepare procurement requests for the reimbursement or payment of Public Assistance funds for semi-autonomous and private non-profit sub-recipients.
  • Review all Public Assistance reimbursement and payments requests.
  • Prepare requests to support the drawdown of Public Assistance funds.
  • Assist in the coordination of initial damage assessment teams.
  • Collect and report disaster damage information.
  • Recommends solutions to alleviate duplication of efforts and to improve procedures.
  • Performs other work as required under the VITEMA umbrella, including but not limited to, general assistance, support, coordination, administrative, and financial duties.

KNOWLEDGE:

  • Knowledge of Public Assistance program policy and procedures.
  • Knowledge of computer usage and operating programs.
  • Skill in record keeping and analysis.
  • Ability to translate general instructions.
  • Ability to work independently.
  • Ability to speak and write clearly and concisely.
  • Ability to establish and maintain harmonious working relations.

POSITION REQUIREMENTS AND QUALIFICATIONS:

Bachelors of Arts, or Bachelors of Science Degree, and two (2) years of closely related experience.
OR
An AA Degree supplemented by four (4) years’ closely related experience.

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  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.
  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.