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About this Position

POSITION SUMMARY:
Assists the Disaster Program Supervisor by performing and coordinating administrative support services for the disaster program and performing other related duties.

ESSENTIAL FUNCTIONS:
Act as a principal assistant on administrative matters relating to disaster programs.
Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
Collects data for and assists in the preparation of administrative aspects of the disaster program budget requests.
Investigates administrative problems and makes recommendations for solutions.
May assist in planning and implementing administrative improvements including organizational changes and work systems.
Answering phone inquiries, directing calls, and providing basic company information
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Plans/organizes and implements events such as meetings, business luncheons, or client dinners
Manages executive schedule and acts as a liaison for the executive team
Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
Handles confidential information; organizes and maintains files
Prepares information and research for executive needs.
Perform any other duties assigned to support the division.

KNOWLEDGE:
Knowledge of principles, procedures, and problems of fiscal management and their adaptation to the department.
Knowledge of government budget and administrative practices and procedures.
Knowledge of office management principles, procedures, and techniques and their adaptation.

POSITION REQUIREMENTS AND QUALIFICATIONS:
A. Preferred Qualifications:
Bachelor’s Degree in Business Administration, Public Administration, Economics, Statistics or any closely related field; and three years of professional experience dealing with personnel, procurement and budgetary matters
B. Minimum Qualifications:
1. Associate’s Degree and three (3) years of administrative experience in a business or government agency with responsibility for assisting in the direction and or coordination of personnel, office administration, fiscal affairs and other support services. Problem-solving ability and advanced MS office experience.
OR
2. High School Diploma AND ten (5) years of administrative experience in a business or government agency with responsibility for assisting in the direction and/or coordination of personnel, fiscal affairs, office administration, and other support services.

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