Please ensure Javascript is enabled for purposes of website accessibility

About this Position

DEFINITION

Assists the Disaster Program Supervisor by performing and coordinating administrative support services for the disaster program and performing other related duties.

 

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

  • Act as principal assistant on administrative matters relating to the disaster programs.
  • Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
  • Collects data for and assists in preparation of administrative aspects of the disaster program budget requests.
  • Investigates administrative problems and makes recommendations for solutions. May assist in planning and implementing administrative improvements including organizational changes and work systems
  • Answering phone inquiries, directing calls, and providing basic company information.
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings and/or business luncheons.
  • Manages executive schedule and acts as liaison for executive team.
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs,
  • Perform any other duties assigned to support the division.

MINIMUM QUALIFICATIONS

High School Diploma AND five (5) years of administrative experience in a business or government agency with responsibility for assisting in the direction and/or coordination of personnel, fiscal affairs, office administration, and other support services.

OR,
Associate Degree and three (3) years of administrative experience in a business or government agency with responsibility for assisting in the direction and or coordination of personnel, office administration, fiscal affairs and other support services. Problem solving ability and advance MS office experience.

PREFERED QUALIFICATIONS

Bachelor’s Degree in Business Administration, Public Administration, Economics, Statistics or any closely related field; and three years of professional experience dealing with personnel, procurement and budgetary matters.

  • Apply for this Job

  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.
  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.
  • This field is for validation purposes and should be left unchanged.