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About this Position

POSITION SUMMARY:

Assists the Disaster Program Supervisor by performing and coordinating administrative support services for the disaster program and performing other related duties.

ESSENTIAL FUNCTIONS:

  • Act as a principal assistant on administrative matters relating to disaster programs.
  • Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
  • Collects data for and assists in the preparation of administrative aspects of the disaster program budget requests.
  • Investigates administrative problems and makes recommendations for solutions.
  • May assist in planning and implementing administrative improvements including organizational changes and work systems.
  • Answering phone inquiries, directing calls, and providing basic company information
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners
  • Manages executive schedule and acts as a liaison for the executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs.
  • Perform any other duties assigned to support the division.

KNOWLEDGE:

  • Knowledge of principles, procedures, and problems of fiscal management and their adaptation to the department.
  • Knowledge of government budget and administrative practices and procedures.
  • Knowledge of office management principles, procedures, and techniques and their adaptation.

POSITION REQUIREMENTS AND QUALIFICATIONS:
A. Preferred Qualifications:
Bachelor’s Degree in Business Administration, Public Administration, Economics, Statistics or any closely related field; and three years of professional experience dealing with personnel, procurement and budgetary matters


B. Minimum Qualifications:
1. Associate’s Degree and three (3) years of administrative experience in a business or government agency with responsibility for assisting in the direction and or coordination of personnel, office administration, fiscal affairs and other support services. Problem-solving ability and advanced MS office experience.

OR 

2. High School Diploma AND ten (5) years of administrative experience in a business or government agency with responsibility for assisting in the direction and/or coordination of personnel, fiscal affairs, office administration, and other support services.

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  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.
  • Accepted file types: pdf, doc, docx, Max. file size: 80 MB.