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About this Position

POSITION SUMMARY:

Performs a variety of supervisory duties, including ensuring direct reports are developing, analyzing, executing and maintaining program budgets and accounting records. Ensure timely review of expenditures are conducted in an effort to coordinate the preparation of Federal draw requests and revenue receipts postings in compliance with the Cash Management Improvement Act and Federal grant awards. Travel to other departments/agencies and inter-island travel may be required.

ESSENTIAL FUNCTIONS:
▪ Monitor the progress of awarded projects through various means, including on-site inspections.
▪ Monitor the disaster program database in an effort to track progress of awards.
▪ Ensure that projects are completed according the approved Scope of Work.
▪ Determine the need for time extensions and ensure submittal by sub-recipient within the appropriate timelines.
▪ Ensure that sub-recipients submit required quarterly reports by the designated deadline and review reports for correctness and accuracy.
▪ Prepare consolidated reports which provide a snapshot of sub-recipient progress with awarded projects.
▪ Manage the flow of information through tracking, monitoring and reporting of programmatic activities.
▪ Coordinate meetings/conference calls with sub-recipients regarding program issues
▪ Provide sub-recipient with technical assistance on the disaster program, including clear, concise written analysis of programmatic issues which communicate facts and recommendations.
▪ Provide timely response to sub-recipient inquiries and requests.
▪ Provide supervisors with analysis and recommendations pertaining to programmatic issues.
▪ Draft correspondence to the sub-recipient and/or the grantor agency regarding various issues pertaining to assigned projects, including time extensions, changes in scope of work, and requests for additional funding.
▪ Familiarity with disaster program requirements and eligibility criteria.
▪ Any other duties assigned to support the division.

KNOWLEDGE AND SKILLS:

• Knowledge of principles, methods, and techniques of financial management.
• Knowledge of the preparation of involved and detailed accounting and other financial reports containing findings, conclusions, and recommendations.
• Knowledge of generally accepted accounting principles.

• Must have excellent mathematical skills.
• Must be deadline and detail-oriented.
• Must exhibit professional maturity when conducting all business for the agency.
• Must be skilled in computer applications to include Microsoft Word, Excel, internet, and Email, and able to acquire proficiency with the ERP system including the Accounts Receivables and GL Modules.

POSITION REQUIREMENTS AND QUALIFICATIONS:
A. Preferred Qualifications:
1. Bachelor’s Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or any closely related field; with a minimum of 12 credits in accounting and four years of professional accounting experience.

B. Minimum Qualifications:
1. Associate’s Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics or any closely related field; with a minimum of 12 credits in accounting and six years of professional accounting experience.

APPLICATION INSTRUCTIONS:
Applicants are required to submit a cover letter and resume/curriculum vitae (cv) by e-mail to [email protected]

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