Program Assistant

POSITION SUMMARY:

The Program Assistant provides high-level administrative and financial support to the Office of Disaster Recovery (ODR). This role serves as a key point of contact for internal teams and external partners, supporting finance, compliance, and daily operations. The Program Assistant also helps coordinate reporting, outreach, and external relations, ensuring smooth communication and workflow across the organization.

ESSENTIAL FUNCTIONS:

• Act as a principal assistant on administrative matters as assigned.
• Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing, and personnel.
• Collects data for and assists in preparation of administrative aspects of the disaster program budget requests.
• May assist in planning and implementing administrative improvements, including organizational changes and work systems.
• Answering phone inquiries, directing calls, and providing necessary company information
• Performs clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
• Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings.
• Handles confidential information; organizes and maintains files.
• Develop data and research for executive needs.
• Perform any other duties assigned to support the division.
• Ability to proficiently utilize MS Suite, especially MS Excel, to prepare reports, trackers, presentations, as well as maintain files systems, records, and correspondence for meetings.
• Perform clerical duties- taking memos, maintaining files, answering and forwarding phone calls and organizing documents- as well as photocopying, faxing, and collating.

POSITION REQUIREMENTS AND QUALIFICATIONS:

A. Education:

• Associate or Bachelor’s Degree in Business Administration, Accounting, Social Science or other related disciplines.

B. Experience:

• Five (5) years of experience supporting administration at the supervisor level required.

C. Education and Experience:

• An equivalent combination of education and experience may be substituted

SALARY:

Salary commensurate with experience and qualifications.

APPLICATION INSTRUCTIONS:

Applicants are required to submit a cover letter and resume by e-mail to: [email protected]