POSITION SUMMARY:
The Compliance and Monitoring Specialist, under the direct supervision of the Compliance Manager, provides regular support to the Compliance Unit in conducting regular ongoing review and analysis of operational and programmatic policies and procedures for all federally funded programs, including but not limited to the FEMA Public Assistance (PA) and Hazard Mitigation Grant Programs (HMGP), HUD Community Development Block Grant Disaster Recovery Program (CDBG-DR), and Federal Highway Administration Emergency Relief Program (FHWA-ER).
The specialist will support the Compliance Manager by providing monitoring of operational, legal, regulatory, and financial administration of local and federal statutes and regulations, tracking compliance with policies and procedures to conform to applicable state, federal, and/or industry standards and requirements, and assisting in the coordination efforts to ensure implementation of corrective actions and responses to audit findings to mitigate risks. Incumbent will assist in the implementation of audit processes, provide technical assistance for all programs, and respond to external requests for information.
ESSENTIAL FUNCTIONS:
1. Assist with the facilitation of internal audits and regulatory monitoring visits by FEMA, HUD, the HUD OIG, and the Territory, and respond to state and federal government investigations and queries.
2. Support the Compliance Manager in assessing adherence to policies and procedures for programs and operations and developing monitoring plans and schedules for periodic internal compliance reviews of all federally funded programs under the oversight of the Office of Disaster Recovery.
3. Develop and prepare an action plan for accomplishing objectives in special audits and special studies of departmental activities, functions, and programs.
4. Periodically review and revise monitoring and compliance policies and procedures in light of changes within the organization and/or with laws, policies, and procedures of applicable federal and local agencies, as well as research matters on compliance.
5. Work closely with programs to ensure that staff, subrecipients, and vendors have the necessary tools to ascertain knowledge of all applicable federal and local requirements.
6. Support the Compliance & Monitoring activities including development and review of monitoring approach and methodology; execution of monitoring plans; oversight of programmatic, operational, subgrantee, subrecipient, and contractor monitoring; and other programmatic reviews.
7. Address identified risks and deficiencies in programmatic functions and service delivery, including those of vendors and subrecipients.
8. Coordinate and provide ongoing technical assistance and training on all federally funded programs to include but not limited to FEMA and HUD requirements to staff, subrecipients and vendors.
9. Perform tasks associated with Section 3, Davis Bacon, and other federal cross-cutting requirements to include: coordination of the Authority’s activities; determine applicability of requirements for programs and projects; serve as a resource to contractors; perform outreach, training, and assistance to Section 3 business concerns, residents, and other stakeholders; and inform, monitor and review all compliance documentation related to Section 3, Davis Bacon and other federal cross-cutting.
10. Prepare and track compliance reports to ensure program goals are accomplished in conformance with Federal grant guidelines.
11. Maintains an understanding of federal programs for disaster recovery, as well as specific federal and state regulations.
12. Implements and administers a database and tools used to track and monitor responses
13. Monitors through a tracker for changes in contractual provisions or regulations and communicates those changes to relevant stakeholders.
14. Tracks operational, legal, regulatory, and financial requirements related to the Public Assistance (PA) program, FEMA Hazard Mitigation Grant Program (HMGP), HUD Community Development
Block Grant Disaster Recovery Program (CDBG-DR), and Federal Highway Administration Emergency Relief Program (FHWA-ER).
15. Develop trackers to assist with audits, analyze information, and report deficiencies to Compliance Managers and the Supervisor.
16. Works with the Compliance Manager to implement corrective action plans in situations of non-compliance, monitor progress, and ensure completeness.
17. Coordinate responses from appropriate recipient/subrecipient.
18. Assist in the preparation of Corrective Action Plans.
19. Conduct internal control reviews, examine records, methods of operation and management controls, interview managers, employees, grantees, and others as appropriate to determine effectiveness.
SECONDARY POSITION TASKS:
A. Performs other related duties and responsibilities as assigned.
POSITION REQUIREMENTS AND QUALIFICATIONS:
A. Education level:
1. Bachelor’s Degree in Business Administration, Accounting, Finance, English, Public Administration, or other related degree program. Experience in external/internal auditing is a plus.
B. Level of experience in related field:
1. Experience in compliance and quality improvement practices.
2. Equivalent combination of education and experience
C. Certifications and Licenses:
No specialized certifications and licenses required.
D. Knowledge, Skills and Abilities:
1. Knowledge and understanding of laws, rules, and internal controls in government operations.
2. Computer literate, including Microsoft Word, Excel, and Outlook.
3. Strong oral and written communication skills.
4. Ability to be flexible and work under pressure.
5. Ability to work harmoniously with other agency personnel.
6. Ability to maintain confidentiality in all assignments.
7. Ability to multi-task, work collaboratively in a team-oriented environment and problem solve.
8. Ability to perform duties with limited supervision
E. Work Schedule:
1. Ability to work a 40-hour work week; Monday-Friday 8:00 a.m. – 5:00 p.m.
2. After-hours work may be required.
F. Equipment Used:
Competency in and knowledge of standard office equipment to include, but not limited to, the computer, fax machine, copier, typewriter, printer, calculator, and scanner.
SALARY: $60,000.00- $65,000.00 per annum depending upon qualifications.
APPLICATION INSTRUCTIONS:
Applicants are required to submit a cover letter and resume via the portal to the right or by e-mail to [email protected]. This position will remain open until filled.